---
title: "Notes & Guest Communication | Manatal AI ATS | Support"
slug: "communicating-with-guests"
description: "Manatal's recruiting software enables collaboration through various features including using notes for guest communication. Visit our user guides to learn more."
updated: 2023-12-14T07:35:24Z
published: 2023-12-14T07:35:24Z
canonical: "support.manatal.com/communicating-with-guests"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://support.manatal.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Communicating with Guests using Notes

Note

          

Refer to [this article](https://support.manatal.com/docs/guests#how-to-add-a-guest) for a step-by-step guide on how to add a Guest.

Once a Guest has been added to a specific organization’s (Client/Department) team, Manatal allows users to share notes with them under 3 circumstances:

- The note pertains to the Organization (Client/Department) under which the Guest is registered.
- The note pertains to a Job in the Organization (Client/Department) under which the Guest is registered.
- The note pertains to a Candidate that was added to a Job in the Organization (Client/Department) under which the Guest is registered. For notes under candidates to be visible, the candidate himself must be at a stage in the pipeline that Guests are allowed to see. Please refer to [this article](https://support.manatal.com/docs/candidate-visibility-for-guests) for more details.

## Share a Note pertaining to the Organization

1. From the Organization's (Client's/Department's) page, click on the "Notes" tab. ![Communicating with Guests using Notes 1](https://cdn.document360.io/39490836-1db1-4486-9bf0-9314bc46f971/Images/Documentation/Communicating%20with%20Guests%20using%20Notes%201.png)
2. Click on the "+" icon next to "Add Note". ![Communicating with Guests using Notes 2](https://cdn.document360.io/39490836-1db1-4486-9bf0-9314bc46f971/Images/Documentation/Communicating%20with%20Guests%20using%20Notes%202.png)
3. Write your note. It is possible to tag Guests or team members by typing "@" followed by their name to make sure they receive a notification. ![Communicating with Guests using Notes 3](https://cdn.document360.io/39490836-1db1-4486-9bf0-9314bc46f971/Images/Documentation/Communicating%20with%20Guests%20using%20Notes%203.png)
4. Enable "Share with Guest" and click "Save". The Organization's (Client's/Department's) Guests will now be able to view the note. ![Communicating with Guests using Notes 4](https://cdn.document360.io/39490836-1db1-4486-9bf0-9314bc46f971/Images/Documentation/Communicating%20with%20Guests%20using%20Notes%204.png)

![Communicating with Guests using Notes 5](https://cdn.document360.io/39490836-1db1-4486-9bf0-9314bc46f971/Images/Documentation/Communicating%20with%20Guests%20using%20Notes%205.png)

## Share a Note pertaining to a Job within the Organization

1. Navigate to a job page within the Organization (Client/Department) page, click on the "Notes" tab. ![Communicating with Guests using Notes 6](https://cdn.document360.io/39490836-1db1-4486-9bf0-9314bc46f971/Images/Documentation/Communicating%20with%20Guests%20using%20Notes%206.png)
2. Click on the "+" icon next to "Add Note". ![Communicating with Guests using Notes 7](https://cdn.document360.io/39490836-1db1-4486-9bf0-9314bc46f971/Images/Documentation/Communicating%20with%20Guests%20using%20Notes%207.png)
3. Write your note. It is possible to tag Guests or team members by typing "@" followed by their name to make sure they receive a notification. ![Communicating with Guests using Notes 8](https://cdn.document360.io/39490836-1db1-4486-9bf0-9314bc46f971/Images/Documentation/Communicating%20with%20Guests%20using%20Notes%208.png)
4. Enable "Share with Guest" and click "Save". The Organization's (Client's/Department's) Guests will now be able to view the note. ![Communicating with Guests using Notes 9](https://cdn.document360.io/39490836-1db1-4486-9bf0-9314bc46f971/Images/Documentation/Communicating%20with%20Guests%20using%20Notes%209.png)

![Communicating with Guests using Notes 10](https://cdn.document360.io/39490836-1db1-4486-9bf0-9314bc46f971/Images/Documentation/Communicating%20with%20Guests%20using%20Notes%2010.png)

## Share a Note pertaining to a Candidate that was added to a Job within the Organization

1. Navigate to a job page within the Organization (Client/Department) page, click on the "Notes" tab. ![Communicating with Guests using Notes 6](https://cdn.document360.io/39490836-1db1-4486-9bf0-9314bc46f971/Images/Documentation/Communicating%20with%20Guests%20using%20Notes%206.png)
2. Click on the candidate that you wish to share a note on. ![Communicating with Guests using Notes 11](https://cdn.document360.io/39490836-1db1-4486-9bf0-9314bc46f971/Images/Documentation/Communicating%20with%20Guests%20using%20Notes%2011.png)
3. Click on the "+" icon next to "Add Note". ![Communicating with Guests using Notes 12](https://cdn.document360.io/39490836-1db1-4486-9bf0-9314bc46f971/Images/Documentation/Communicating%20with%20Guests%20using%20Notes%2012.png)
4. Write your note. It is possible to tag Guests or team members by typing "@" followed by their name to make sure they receive a notification. ![Communicating with Guests using Notes 13](https://cdn.document360.io/39490836-1db1-4486-9bf0-9314bc46f971/Images/Documentation/Communicating%20with%20Guests%20using%20Notes%2013.png)

Enable "Share with Guest" and click "Save". The Organization's (Client's/Department's) Guests will now be able to view the note. ![Communicating with Guests using Notes 14](https://cdn.document360.io/39490836-1db1-4486-9bf0-9314bc46f971/Images/Documentation/Communicating%20with%20Guests%20using%20Notes%2014.png)

![Communicating with Guests using Notes 15](https://cdn.document360.io/39490836-1db1-4486-9bf0-9314bc46f971/Images/Documentation/Communicating%20with%20Guests%20using%20Notes%2015.png)