Candidate & Employee Portal

Overview

The Career Page also offers an optional portal experience for candidates and employees. This allows people to log in, reuse their profile for future applications, and access a dedicated space to manage their applications while keeping all submissions aligned with your Manatal account.

What’s Included

Candidate Portal

• A reusable profile that can prefill future applications
• A view of submitted applications

Internal Employee Portal

• Access to internal-only jobs for verified employees (based on email domain)
• A referral experience so employees can refer candidates and track referrals

Before You Start

Setting Up the Candidate Portal

1) Enabling the Candidate Portal

This section explains how to turn the portal experience on (or off). When enabled, candidates can log in and access their profile and submitted applications.

Enable

1. Head to the following page. Alternatively, click on "Career Page" from the side menu, then click on "Career page settings".
2. Open the "Candidate Portal" tab.
3. Toggle on the "Enable Candidate Portal".

Disable

1. Head to the following page. Alternatively, click on "Career Page" from the side menu, then click on "Career page settings".
2. Open the "Candidate Portal" tab.
3. Toggle off the "Enable Candidate Portal".
   Note

   When disabled, anyone trying to access the portal will be redirected to a “Portal disabled” page and guided back to the job listings.

2) Configure the Internal Employee Portal

Use this when you want a private employee space for internal mobility. Employees are recognized automatically based on approved email domains (e.g., yourcompany.com) and gain access to internal-only jobs and referrals.

Enable

1. Head to the following page. Alternatively, click on "Career Page" from the side menu, then click on "Career page settings".
2. Open the "Candidate Portal" tab.
3. Toggle on the "Enable Internal Candidate Portal".

Disable

1. Head to the following page. Alternatively, click on "Career Page" from the side menu, then click on "Career page settings".
2. Open the "Candidate Portal" tab.
3. Toggle off the "Enable Internal Candidate Portal".

Add internal email domains

1. Head to the following page. Alternatively, click on "Career Page" from the side menu, then click on "Career page settings".
2. Open the "Candidate Portal" tab.
3. In the Internal candidate portal section, add your company’s employee email domain(s) (example: yourcompany.com).
4. Click "Save".
5. Ask an employee to log in using their work email and confirm internal access is applied.

Limits

• You can configure up to 10 domains.

What happens if internal access is removed

Internal access may be removed if:

• an admin removes the employee’s email domain from the allowed list, or
• the employee changes their email to a non-employee domain (after verification).

Candidate Portal Experience for Candidates

Creating an account and log in

Sign up / log in

1. On the career page, click "Sign Up" or "Log In".
2. Enter your email address and click "Conitnue".
3. Open the email you receive and click “Complete your account” button.

Candidate Profile Tab

“My Profile” is where candidates keep a reusable profile (experience, education, resume, and contact details). This profile is designed to speed up future applications by prefilling forms.

Update your profile

1. Log in to the portal.
2. Open the profile menu (top-right).
3. Select "My Profile".
4. Update your details (experience, education, resume, contact details).
5. Save the changes.

How this information is used

Profile details are used to prefill applications. Manatal will only receive updated information when it is submitted as part of an application.

My Applications Tab

“My Applications” shows candidates a simple history of what they submitted. It lists the job applications they have submitted to your company’s job openings.

View your applications

1. Log in to the portal.
2. Open the profile menu (top-right).
3. Select "My Applications".
4. Review your submitted applications list.

Internal Employee Portal Experience

Confirm internal access (internal employee indicator)

When an employee is recognized via email domain, they’ll see an "Internal" indicator next to their name. This helps employees and admins quickly confirm that employee-only access is active.

Confirm you are recognized as internal

1. Log in using your work email address.
2. Open the profile menu (top-right).
3. Confirm you see the "Internal" indicator beside your name.

If you don’t see it, your organization may not have your email domain configured for internal access.

Access internal job openings

Internal jobs are available under a dedicated 'Internal Jobs' area that only verified employees can see. Learn more about Internal jobs here.

View internal jobs

1. Log in using your work email.
2. Open the "Internal jobs" tab.
3. Browse and apply to internal-only openings.

Refer a candidate (and track referrals)

Employees can refer someone directly from an internal job page. Each referral then appears in the "My Referrals" tab, making it easy to track who was referred, for which role, and when.

Refer a candidate from an internal job page

1. Log in as an internal employee.
2. On the career page, open an internal job posting.
3. Click the "Refer" buton (next to Apply Now).
4. Complete the referral details and submit.
5. After submission, the referral will appear in "My Referrals".

Track referrals in “My Referrals”

1. Log in as an internal employee.
2. Open the profile menu (top-right).
3. Select "My Referrals".
4. Review your referrals list (candidate, position, referral date).

Changing your email

Email changes require verification to protect account access. While verification is pending, the portal temporarily locks further email changes until the request completes.

Change your email

1. Go to "My Profile".
2. Click the pencil icon next to your email address.
3. Enter your new email and click "Save".
4. Open the verification email sent to your new address and confirm the change.

While verification is pending

• Your email will show Pending verification.
• The pending state lasts up to 1 hour.
• You cannot change your email again while it is pending.

Viewing Candidates on Career Page (Administration)

Portal applicant types

In the Career Page admin view, you’ll see whether someone applied with an account (“Profile Created”) or applied without creating an account (“Anonymous”). This helps you understand how candidates are using your career page.

View Candidate Portal Status

1. Open a job post in the Career Page admin area.
2. Go to the Candidates tab.
3. Look for the Candidate Portal Status column.
4. Interpret statuses:
   • Profile Created: candidate created an account and applied through the portal
   • Anonymous: candidate applied without creating an account

View Candidate Profiles

The Career Page candidate profile view shows the candidate’s submitted data (e.g., resume, experience, education).

Open a candidate profile

1. Go to Career Page → Candidates (admin area).
2. Click the candidate’s name to open the profile detail page.
3. Review their profile information.

FAQ

Q1. Is the portal mandatory?

No. The portal is optional and can be enabled/disabled by admins in Career Page settings.

Q2. How do candidates log in?

They log in using a passwordless “magic link” sent to their email. No passwords are created or stored.

Q3. Can candidates apply without creating an account?

Yes. Candidates can apply without logging in, the same way as before.

Q4. Can we force candidates to create an account before applying?

No. Account creation is optional and not enforced during application.

Q5. What can candidates edit in “My Profile”?

Candidates can manage their profile details such as experience, education, resume, and contact details after login.

Q6. Do candidates see application status updates (pipeline stages)?

Candidates can see a list of applications they submitted, but detailed pipeline stages are not shown at this time.

Q7. Does the candidate profile automatically sync back to Manatal?

No. The portal profile is used to prefill applications. Only the information submitted during an application is synced back into Manatal.

Q8. Where can recruiters see the latest details candidates submitted?

Recruiters can see candidate data from the Career Page administration in the Candidates tab.

Q9. What do “Profile Created” and “Anonymous” mean?

• Profile Created: the candidate created an account on your career page.
• Anonymous: the candidate applied without creating an account.

Q10. What happens if the Candidate Portal is disabled while candidates are using it?

The portal URL becomes inaccessible and candidates are shown a disabled page with a button back to the public job listings.