This can only be done by an Admin.
Job requisition forms allow you to standardize how requisitions are made by creating templates that Guests can use to make job requisitions from the Guest Portal.
Job requisition forms will only be visible to your Guests on the Guest Portal.
- To use job requisitions, refer to the following article.
- For information on how guests can use the requisitions through the Guest Portal, refer to the following article.
Managing the Job Requisitions Features
- Head to the following page. Alternatively, click on "Administration" from your side menu, open the "Features" category and then the "Job Requisitions" category.
- Enable/disable the Job Requisitions feature.
Creating a Job Requisition Form
- Head to the following page. Alternatively, click on "Administration" from your side menu, open the "Features" category and then the "Job Requisitions" category then click on "Forms".
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Click on "Add new form".
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Fill in the fields and click on "Save".
The information entered in the "Description" field will be visible as a tooltip when Guests are selecting forms in the Guest Portal.
- From here you can configure all the fields that will appear in the requisition form. To create a new field, click on "Add a field", fill out the information in the pop-up window and click "Save".
Here are the different field types:
- Text: Guests will be able to write text up to 255 characters.
- Long Text: Guests will be able to write text with no character limit.
- Date: Guests will be promted to enter a date.
- Number: Guestswill be prompted to enter a number.
- Boolean: Guests will be prompted to enter a Yes or No answer.
- Dropdown: Guests will be prompted to select one option from a dropdown menu.
The information entered in the "Description" field will be visible as a tooltip when Guests are selecting forms in the Guest Portal.
How Field Mapping Works
When a requisition is approved, fields are matched with job fields using the following logic:
- The field name must match.
- The field type must match.
- If both conditions are met, the value will be pre-filled in the job.
- If either condition is not met, the field will be skipped.
Dropdown Fields
For dropdown fields:
- The selected value must exist in the job field options.
- If the value does not exist, the field will not be pre-filled.
- No new dropdown values will be created during this process.
- To edit a field, click on the field and modify its content.
The name of the field "Position Name" cannot be modified. However, a custom description can be added to the field in any language. This description will appear when guests are filling out the form.
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To change the order of your fields, simply drag and drop the fields to your desired order.
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To delete a field, click on a field, then click on the trash icon, and finally click "Delete" in the pop-up.
Best Practices for Field Configuration
To ensure that requisition data is transferred correctly when creating jobs:
- Use the same field names as your job fields.
- Ensure the field type matches exactly (e.g. Text → Text, Number → Number).
- Keep naming consistent (avoid variations such as “Salary” vs “Salary Range” unless intended).
- Align dropdown options between requisition and job fields.
Editing a Job Requisition Form
Forms that are currently used in active requisitions cannot be edited. You can edit the form once all the requisitions that use it are in the approved or canceled status.
- Head to the following page. Alternatively, click on "Administration" from your side menu, open the "Features" category and then the "Job Requisitions" category then click on "Forms".
- Click on the 3-dots then on "Edit" from the dropdown menu.
- Make your modifications and click "Save".
The information entered in the "Description" field will be visible as a tooltip when Guests are selecting forms in the Guest Portal.
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To modify the fields of the form, click on "Configure fields" and make your modifications as explained below.
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To create a new field, click on "Add a field", fill out the information and click "Save".
Here are the different field types:
- Text: Guests will be able to write text up to 255 characters.
- Long Text: Guests will be able to write text with no character limit.
- Date: Guests will be promted to enter a date.
- Number: Guests will be prompted to enter a number.
- Boolean: Guests will be prompted to enter a Yes or No answer.
- Dropdown: Guests will be prompted to select one option from a dropdown menu.
The information entered in the "Description" field will be visible as a tooltip when Guests are selecting forms in the Guest Portal.
- To edit a field, click on the field and modify its content.
The name of the field "Position Name" cannot be modified. However, a custom description can be added to the field in any language. This description will appear when guests are filling out the form.
- To change the order of your fields, simply drag and drop the fields to your desired order.
- To delete a field, click on a field, then click on the trash icon, and finally click "Delete" in the pop-up.
Deleting Job Requisition Form
Forms that are currently used in active requisitions cannot be deleted. You can delete the form once all the requisitions that use it are in the approved or canceled status.
- Head to the following page. Alternatively, click on "Administration" from your side menu, open the "Features" category and then the "Job Requisitions" category then click on "Forms".
- Click on the 3-dots then on "Delete" from the dropdown menu.
- Click on "Delete".
Troubleshooting
If fields are not being pre-filled when creating a job:
- Confirm that the field name matches exactly.
- Confirm that the field type matches.
- Check that the requisition field contains a value.
- Verify that dropdown values exist in both forms.
- Ensure the corresponding field exists in the job form.