Creating a Candidate
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Creating a Candidate

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There are several options available to create new candidates split into active and passives methods:

Active Methods:

  1. Drag & Drop resume
  2. LinkedIn Chrome extension
  3. Upload candidates using a CSV or Excel file and map the fields
  4. Forward an e-mail with the candidate's CV attached
  5. Forward an e-mail with the candidate's CV attached for a specific job
  6. Candidate creation via forms
  7. Create multiple candidates by resume import

Passive Methods:

  1. Career Page
  2. Job Boards

1. Drag & Drop resume

  1. Click on the "+" icon at the top right of your screen. Then choose "Create Candidate" from the dropdown menu.
    Create a candidate1

  2. Click on "Create via Resume".
    creating your first candidate 2

  3. Drop your candidate's resume in the window. That's it you have created the candidate.
    create a candidate3

2. LinkedIn Chrome extension

  1. The first step to adding candidates via LinkedIn is to install a Chrome extension. To find out how you can install the extension, please refer to this article.

  2. In Linkedin, go to the profile of the candidate you wish to add to your Manatal database. Once on their profile page click on the extension's icon. A window will pop out of the icon.
    Creating a Candidate bis 1(1)

  3. In the new window, click on "Create Candidate" to create the profile. Under "Advanced Options", you have the choice to directly add the candidate to a specific job or folder.

Warning
After clicking on "Create Candidate", do not close your browser or change tabs until you receive confirmation that the candidate has been created as the next screenshot displays. Otherwise, the candidate creation will not finalized.

Creating a Candidate bis 2.png(1)

Creating a Candidate bis 3.png(1)

3. Upload candidates using a CSV or Excel file and map the fields

  1. Click on the "+" icon at the top right of your screen. Then choose "Create Candidate" from the dropdown menu.
    Create a candidate1

  2. Click on "Create Multiple Candidates".
    Creating a Candidate bis 4

  3. Click on "CSV Import".
    Creating a Candidate 17

  4. Drop the CSV or Excel file containing your candidates' info in the window then click "Next".
    screenshot8

  5. Match every column in your file with its corresponding counterpart, then click "Next".
    screenshot9

  6. Tick boxes for each candidate you wish to import to the database, then click "Next".

Information
As the screenshot below demonstrates, Manatal will warn you of any potential duplicates.

screenshot10

  1. Click on "Confirm".
    screenshot11

screenshot12

4. Forward an e-mail with the candidate's CV attached

To create a candidate by forwarding an email with a resume attached, go to your inbox and forward the email to the address Manatal generated for you.

Where to find these email addresses?
The custom email address is automatically generated with the company name you provided during the sign up stage. The format is companyname+candidate@mail.manatal.com.

How do I edit these email addresses?

  1. From any page, click on your profile photo on the top right corner of your screen and select "Administration".
    Suspend-Delete a user1(1)

  2. Go to the "Settings" tab, then the "Email Actions" subtab.
    screenshot

  3. In the "Email Actions" section you can see all available email actions available to you. For example, in this case, to add a candidate via email, you would need to forward the emails to address+candidate@mail.manatal.com.
    screenshot2

General Guidelines For The Best Results
To ensure the successful creation of new candidates via email, try to provide as much information about the candidate as possible.

You may attach a resume, which will be parsed and used to enrich the candidate's profile. Please ensure that the attached resume has a clear file name, ideally containing the words “resume” or “cv”. Accepted file extensions include pdf, doc, and docx.
You may also attach an image file, which will be automatically added as the candidate’s profile photo. Please make sure that the file name of the attached image contains any of the following keywords: “photo”, “picture”, “avatar”.
Any remaining attached files will be directly saved as "attachments" to the candidate’s profile on Manatal.

If you wish to provide additional information about the candidate, you may do so in the body of the email, which will be saved by default as a note on the candidate’s profile or to the job to which they’ve been added. You may also use the body of the email to populate specific fields of the candidate’s profile.

Please make sure to break these fields into separate lines using the following format:
Full Name: John Smith
Current Position: Engineer

Currently accepted fields for the email body include:

  • Full Name
  • Email
  • Phone Number
  • Current Company
  • Current Position
  • Current Salary (requires the following format: value + ISO currency code, for example "3000 USD")
  • Expected Salary (requires the following format: value + ISO currency code, for example "3000 USD")
  • Years of Experience
  • Nationality
  • Location
  • Country
  • City
  • Latest Degree
  • Latest University
Note
Any fields specified in the body of the email take priority over those extracted from the candidate’s resume.

Who Can Use Forwarding Emails?
All Manatal registered users can add candidates to the database. If the email is sent from someone who is not a registered user, the candidate will not be created and the sender will receive a delivery error email in response. This is done in order to protect your account and ensure its security.

5. Forward an E-mail with the Candidate's CV Attached for a Specific Job.

  1. When on a job page, click on the "Sourcing" tab and then on the "Email Job Posting" subtab:
    screenshot52

  2. Email your candidate's resume to the displayed email address. This address is unique to this specific job so candidate profiles emailed to this address will automatically be added and their resume parsed.

Important
You can only create one candidate at a time. If you attach several resumes to an email, Manatal will only create one candidate.

screenshot53

General Guidelines For The Best Results
To ensure the successful creation of new candidates via email, try to provide as much information about the candidate as possible.

You may attach a resume, which will be parsed and used to enrich the candidate's profile. Please ensure that the attached resume has a clear file name, ideally containing the words “resume” or “cv”. Accepted file extensions include pdf, doc, and docx.
You may also attach an image file, which will be automatically added as the candidate’s profile photo. Please make sure that the file name of the attached image contains any of the following keywords: “photo”, “picture”, “avatar”.
Any remaining attached files will be directly saved as "attachments" to the candidate’s profile on Manatal.

If you wish to provide additional information about the candidate, you may do so in the body of the email, which will be saved by default as a note on the candidate’s profile or to the job to which they’ve been added. You may also use the body of the email to populate specific fields of the candidate’s profile.

Please make sure to break these fields into separate lines using the following format:
Full Name: John Smith
Current Position: Engineer

Currently accepted fields for the email body include:

  • Full Name
  • Email
  • Phone Number
  • Current Company
  • Current Position
  • Current Salary (requires the following format: value + ISO currency code, for example "3000 USD")
  • Expected Salary (requires the following format: value + ISO currency code, for example "3000 USD")
  • Years of Experience
  • Nationality
  • Location
  • Country
  • City
  • Latest Degree
  • Latest University
Note
Any fields specified in the body of the email take priority over those extracted from the candidate’s resume.

Who Can Use Forwarding Emails?
All Manatal registered users can add candidates to the database. If the email is sent from someone who is not a registered user, the candidate will not be created and the sender will receive a delivery error email in response. This is done in order to protect your account and ensure its security.

6. Candidate Creation via Forms

Manatal provides users the ability to create candidates by filling out forms.

  1. Click on the "+" icon at the top right of your screen. Then choose "Create Candidate" from the drop down menu.
    Create a candidate1

  2. Click on "Create via Form".
    Creating a Candidate bis 5

  3. Fill in the form, then click save. Once completed, check the assigned job page to view your newly created candidate profile.
    screenshot5

7. Create Multiple Candidates by Resume Import

  1. Click on the "+" icon at the top right of your screen. Then choose "Create Candidate" from the dropdown menu.
    Create a candidate1

  2. Click on "Create Multiple Candidates".
    Creating a Candidate bis 4

  3. Click on "Resume Import".
    Creating a Candidate 16

  4. Drag and drop or select the resumes to upload.
    Creating a Candidate 8

  5. You can select a specific job or a folder in which you want to add the candidates. Click on "Upload" once all the resume have been selected.
    Creating a Candidate 9

  6. If prompted with the error message below, this means your internet connection was lost during the resume upload. Please make sure your connection is up and running and then click on "Try Again" to resume the upload.
    Creating a Candidate 15

  7. Once uploaded, Manatal will parse all the resumes in the background, allowing you to resume your work as usual.
    Creating a Candidate 10

  8. An email will be sent to your email once the parsing is completed and all the candidate profiles created.
    Creating a Candidate 12

  9. To view a summary of the import, click on the "+" icon at the top right of your screen. Then choose "Create Candidate" from the dropdown menu.
    Create a candidate1

  10. Click on "Create Multiple Candidates".
    Creating a Candidate bis 4

  11. Click on "Resume Import".
    Creating a Candidate 16

  12. Click on the "History" tab.
    Creating a Candidate 13

  13. Click on your import.
    Creating a Candidate 14

  14. Here you will see all the candidates that have been created. To modify the name of a candidate, click on the pencil icon next to the candidate's name. To view or modify a candidate's profile, click on the eye logo next to the candidate's name.
    Creating a Candidate 18

8. Career Page

Candidates that apply to a position on your career page will automatically be added to your database under the job they have applied to, their resume will be parsed and their profiles enriched.
To set up your Career Page please refer to this article.

9. Job Boards

Candidates that apply to a position through job boards linked to Manatal will automatically be added to your database under the job they have applied to, their resume will be parsed and their profiles enriched.
Read more about publishing your jobs on job boards in this article, and how to receive candidates from job boards directly in Manatal in this article.

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